Job Posting Compliance Checker
Every job ad checked against Ontario's 2026 posting rules before it goes live, with the pay range, the AI line and the vacancy statement where the law wants them
The problem
Since January 1, 2026, a publicly advertised job posting in Ontario has to carry things it never used to: the expected pay or a range no wider than $50,000, a line saying whether you use AI to screen or assess applicants, a statement on whether the job is an existing vacancy, and no mention of Canadian experience. Interviewed candidates have to hear back within 45 days. The posting has to be kept for three years. The rules apply once you employ 25 people, counted by heads across every Ontario location on the day you post, and part-timers count as one each. Most owners learned this from a competitor's fine or not at all. This skill checks the ad before the Ministry does.
The tool
Once installed, this skill reads a draft posting against the rules that apply to your business and tells you what's missing, line by line. It knows the Ontario requirements from the Employment Standards Act's job-posting chapter as of October 2026, and it asks for your province and your headcount first, because a 14-person shop in Ontario is exempt from the posting rules today and a 26-person one is not. It flags the BC pay-range rule for postings there, and for any other province it tells you to check rather than guessing.
Then it fixes the draft. A pay range that spans $62,000 is split into one that fits. A missing AI statement gets the plain sentence the Ministry says is enough. A "must have Canadian experience" line comes out, with a note about the Human Rights Commission's position on it. The vacancy line goes in. And because the posting is now a record you keep for three years, it hands you the filing note and the 45-day follow-up reminder for everyone you interview. The ad itself starts in the Job Description Writer; this skill is the last pass before it goes live.
What's inside
- A headcount check that tells you whether Ontario's posting rules apply to this posting on this day
- A line-by-line compliance read: pay disclosure and range width, AI disclosure, vacancy statement, Canadian-experience language
- Corrected wording for each gap, in the tone of your draft
- The interview follow-up tracker: who you interviewed, when, and the 45-day date for each
- A record-keeping note: what to keep, for how long, including every revised version and anything you linked to
- A rules table by province for the ones that have posting laws, with a check-before-posting line for the rest
How to use it
- 1Click "Install skill" on this page and copy the install prompt.
- 2Paste it into your AI assistant (ChatGPT, Claude, anything that accepts pasted text).
- 3Answer the setup questions once: province, headcount today, whether you use any AI tool in screening, and where you post.
- 4Paste a draft posting and ask for the compliance read; apply the corrected lines.
- 5After each interview, log it; the skill keeps the 45-day dates and reminds you.
Example
A 31-person logistics company in Mississauga drafts a dispatcher posting: "competitive salary", "must have Canadian experience", no mention of the resume-screening tool the office manager uses. The skill's read finds four gaps. The pay line becomes "$58,000 to $68,000 a year, plus overtime". The Canadian-experience line goes, replaced by the licences the job needs. A sentence is added: "We use artificial intelligence to screen applications for this position." And the vacancy statement goes at the bottom: "This posting is for an existing vacancy." The office manager files the final version and the two revisions, and after interviewing three candidates in March, gets a reminder in April to tell the two who didn't get it.
Pro tip
Write the AI disclosure even when you're under 25 employees. Candidates assume you're using it anyway, and a plain sentence costs nothing. And keep the follow-up habit for every interview, not only the ones the law covers: the candidate you didn't hire this year is the one who applies again in two, and remembers whether you wrote back.
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