Meeting Ops Assistant
Agendas, minutes, and follow-ups that run themselves
The problem
The Monday meeting happens because it has a calendar slot, not because anyone prepared for it. There is no agenda, the notes live in someone's notebook, and the action items from three weeks ago come up again because nobody wrote down who owned them. One-off prompts can clean up a single set of notes, but they forget everything by the next meeting, which is exactly when the memory matters.
The tool
Once installed, this skill turns your AI assistant into a standing meeting coordinator that knows your recurring meetings, who attends them, and how your team likes its recaps. It builds agendas from a stated goal, turns raw notes into minutes with owners and deadlines, drafts the follow-up email, and carries every open action forward until someone closes it.
Before: meetings drift, recaps get skipped, and commitments evaporate by Thursday. After: a timed agenda arrives before the meeting with last week's open items already on it, minutes come back two minutes after you paste your notes, and the recap email is ready to send within the hour. The difference from a one-off prompt is the running action log. Because the skill remembers what was agreed last time, "this is the third week the website task has slipped" becomes a sentence it can say, and that sentence changes behaviour.
What's inside
- Timed agendas built from the meeting's actual goal, with an owner per item
- Minutes from raw notes or transcripts: decisions, actions, open questions
- Follow-up emails drafted in your tone, under 150 words, ready to send
- A running action log carried across meetings, with slipped items flagged
- Pre-meeting briefs that pull forward everything still open from last time
- A meeting hygiene check that suggests an email when a meeting isn't earning its slot
How to use it
- 1Click "Install skill" on this page and copy the install prompt.
- 2Paste it into your AI assistant (Claude, ChatGPT, Cursor. Anything that can fetch a URL or accept pasted text).
- 3Answer the setup questions about your recurring meetings and how your team communicates.
- 4Before your next meeting, ask for an agenda and give it the one thing the meeting must decide.
- 5After the meeting, paste your raw notes or transcript and send the recap it drafts.
- 6Once a week, ask for the open-action report and chase whatever it flags as slipping.
Example
Say you run a 12-person landscaping company with a Monday ops meeting. You paste ten messy bullet points after the meeting. The skill returns minutes with two decisions, five actions (one marked "UNASSIGNED, needs owner"), and a recap email. It also flags: "The trailer repair action has now appeared in three consecutive meetings without a deadline. Suggest assigning it to Dave with a date, or dropping it deliberately." That flag is the whole product.
Pro tip
At setup, paste your last two or three meetings' notes before asking for anything new. The action log starts with history instead of a blank page, and the first slipped-item flags show up in week one rather than week four.
Related tools
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