Recruiting Pipeline Manager

Every candidate moved, messaged, and scored from one place

SkillLight SetupClaudeChatGPTClaude Code

The problem

Hiring without an applicant tracking system means hiring out of an inbox. Candidates sit unanswered for two weeks, two interviewers ask different questions and compare gut feelings, someone promising gets forgotten in a folder, and the rejection emails never go out at all. The spreadsheet you started with good intentions died at row nine. None of this is a character flaw; it is what happens when a pipeline lives in nobody's head officially.

The tool

Once installed, this skill turns your AI assistant into the pipeline manager for your hiring: one place where every candidate has a stage, a next action, and a date. Paste your candidate list (from an inbox, a job board export, or that dead spreadsheet) and it becomes a working pipeline. From then on, you tell it what happened ("interviewed Priya, strong; no reply from Marcus in 10 days") and it moves people, drafts the next message, and keeps score.

Before: hiring status lives in your memory and your unread mail. After: a stage-by-stage board you can ask for at any time, outreach and interview emails drafted in minutes, every candidate scored on the same rubric with evidence cited, and nobody left waiting three weeks for an answer they could have had in three days. Fairness is structural, not decorative: same questions, same scorecard, same process for every candidate in a role, and the skill flags you when someone is about to skip a stage. Two honest limits it states itself: it assists decisions and never makes them, and employment rules vary by province, so anything contractual goes past an employment lawyer before it is sent.

What's inside

A stage-tracked pipeline built from any pasted candidate list, with next actions and dates
Outreach, interview invitation, follow-up, and humane rejection emails, drafted to send
One consistent scorecard per role, applied to every candidate with evidence cited
Stall alerts: candidates waiting too long, stages skipped, follow-ups overdue
Interview kits so every candidate faces the same questions in the same order
A weekly pipeline summary: who moved, who is stuck, what needs you this week

How to use it

1Click "Install skill" on this page and copy the install prompt.
2Paste it into your AI assistant (Claude, ChatGPT, Cursor. Anything that can fetch a URL or accept pasted text).
3Answer the skill's setup questions about the role and your stages.
4Paste your current candidate list, however messy, and let it build the pipeline and flag missing information.
5After anything happens (application, interview, silence), tell the skill in a sentence and let it update stages and draft the next messages.
6Ask for the weekly summary every Monday and clear the "needs you" list first.

Example

Say you run a 14-person landscaping company hiring two crew leads. You paste 19 names from your inbox and job board. Output (condensed): "Pipeline built: 19 candidates. Applied: 11, Screening: 5, Interview: 2, Stalled: 1 (Jordan, interviewed 12 days ago, no decision recorded: this is your oldest debt). Drafts ready: 5 screening invitations, 6 rejections for candidates who don't meet the licence requirement you set (each states the reason plainly and thanks them; review before sending, a human approves every rejection). Scorecards: both interviewed candidates scored on your rubric; Priya 22/30 with evidence cited, Sam 17/30 with two criteria marked 'no evidence, ask in follow-up.' Reminder: your provinces' employment rules differ on probation and overtime for supervisors; have an employment lawyer check the offer terms before anything is signed."

Pro tip

Tell the skill about silence, not only about events. "No reply from anyone this week" is data: it triggers the follow-up drafts and stall flags that keep candidates from quietly evaporating, which is where inbox hiring loses most of its best people.