Safety Talk Generator
A five-minute safety talk for every crew morning, written for this week's job and this crew's hazards, with the sign-in sheet that proves it happened
The problem
The morning safety talk is the most repeated meeting in the trades and the least prepared. The foreman grabs the same laminated card about ladders, reads it in ninety seconds while the crew looks at their phones, and the sheet gets signed. Then someone gets hurt doing the thing the talk wasn't about, and the inspector asks for the record of what the crew was told that week. A good talk is specific: this site, this task, this weather, the near miss from Tuesday. Writing one takes a foreman twenty minutes they don't have at 6:40 a.m. This skill writes it in two, from what's on the schedule.
The tool
Once installed, this skill writes a safety talk the way a good site supervisor would, if the supervisor had time. Tell it what the crew is doing today (the trade, the task, the site conditions, the weather, anything that changed since yesterday), and it writes a talk that runs five minutes out loud: the hazard in plain words, what has gone wrong on jobs like this one, the three controls that matter today, the question to ask the crew so it isn't a monologue, and the sign-in block. It keeps a log of past talks so the crew doesn't hear ladders four Mondays running, and it rotates through the hazards a trade meets over a season.
It knows the themes Ontario's construction rules care about (falls, struck-by, electrical contact, trenches, heat and cold, lone work, new workers) and it writes the talk around the regulation's requirement without paraphrasing the regulation. When a task needs formal training rather than a talk, it says so plainly; a toolbox talk on working at heights doesn't replace the approved course and its three-year card. The policy that stands behind every talk comes from the Health and Safety Policy Writer.
What's inside
- A daily talk built from today's task, site and weather, sized to five minutes out loud
- A season rotation so the same six hazards don't repeat while the dangerous ones go unmentioned
- A near-miss follow-up format: what happened, what we're changing, what to watch for
- A new-worker version of any talk, slower and with the right to refuse unsafe work included
- The sign-in sheet with date, site, talk title, presenter and the crew's signatures, ready to print or photograph
- A monthly log showing which hazards were covered, which weren't, and what's due
How to use it
- 1Click "Install skill" on this page and copy the install prompt.
- 2Paste it into your AI assistant (ChatGPT, Claude, anything that accepts pasted text).
- 3Answer the setup questions once: the trade, typical jobs, crew size, the training your workers already hold, and the hazards you worry about most.
- 4Each morning (or the night before), tell it today's task, site and weather, and ask for the talk.
- 5Read it out, ask the question, get the signatures, and photograph the sheet into the job folder.
Example
A six-person roofing crew in Guelph is starting a steel roof on a two-storey commercial building the morning after the first frost. The owner types: "steel roofing, two storeys, frost overnight, new apprentice starting today, lift truck on site." The talk that comes back leads with frost on steel underfoot, covers the lift truck's swing radius because two trades share the yard, and ends with the apprentice: who his buddy is for the week, and that he can refuse work he believes is unsafe and nobody will hold it against him. The crew question is "where's the anchor point for the north slope?" and two people give different answers, which is the point. The sheet gets six signatures and a photo. Next week the log shows ladders haven't come up in a month, and the skill queues them.
Pro tip
End every talk with a question the crew has to answer, not a statement they nod at. "Where's the nearest first aid kit on this site?" gets a room looking around; "remember the first aid kit" gets nothing. And when there's been a near miss, make that the next morning's talk even if it breaks the rotation: a hazard the crew saw yesterday is the one they'll listen to today.
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